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OFFICIAL BY-LAWS FOR THE TEXAS CITY HIGH SCHOOL

VOLLEYBALL BOOSTER CLUB

ARTICLE I - NAME

This organization shall be known as the TEXAS CITY HIGH SCHOOL VOLLEYBALL BOOSTER CLUB

ARTICLE II - DEFINITIONS

  1. "Club" refers to the activities and business of the TEXAS CITY HIGH SCHOOL VOLLEYBALL BOOSTER CLUB.

  2. "Board" refers to the TEXAS CITY HIGH SCHOOL VOLLEYBALL BOOSTER CLUB, its elected officers, committee chairpersons, and team representatives.

ARTICLE III - OBJECTIVES

  1. To support the TEXAS CITY HIGH SCHOOL VOLLEYBALL PROGRAM.

  2. To help maintain, improve, or expand the volleyball program and facilities of TEXAS CITY HIGH SCHOOL while staying within the UIL guidelines.

  3. To provide financial support to TEXAS CITY HIGH SCHOOL VOLLEYBALL PROGRAM with the purpose of purchasing additional equipment, banquet expenses, tournament support of entry, travel accommodations and any other corresponding needs related to other volleyball activities.

ARTICLE IV - MEMBERSHIP

  1. Membership will be open to parents/guardians of current TCHS Volleyball team members.

  2. Membership dues shall be $30 per member, per year. (after first parent meeting)

  3. General members of the Booster Club who have paid dues for the current membership year may participate in the business of the Booster Club and shall have full voting rights.

  4. The term of the membership will cover one academic year, which year coincides with that of the school. Dues are payable any time after the fee scale is published by the officers of the board for that year and, usually at the first TCHS Volleyball Booster Club Parent/coaches meeting. Voting privileges on items for consideration presented by the board of officers will be extended to all active members whose dues are paid in full.

  5. Only current members that have paid their dues for that year and are current with their dues to the Booster Club shall be eligible to serve in any elective or appointive position.

ARTICLE V - OFFICERS

  1. The elected officers of the TEXAS CITY HIGH SCHOOL VOLLEYBALL BOOSTER CLUB shall be:

    • President

    • Vice-President

    • Secretary

    • Treasurer

    • V.P. Fundraiser Coordinator

  2. The officer and duties include but are not limited to the following:

    • President: Individual who has previously been active in the organization. Serve as the leader of the Organization and will oversee all meetings and set agendas for the meetings in conjunction with the needs of the coaching staff and executive board. Shall preside at regular and executive committee meetings; co-sign checks; coordinate all Club activities; and schedule annual audit of records or request an audit if the need should arise during the year. The president will oversee and assist officers and committees to ensure appropriate decisions, processes are adhered to & guidelines related to the organization and UIL rules are followed. President can fill an Executive Board vacancy position for the interim term. The president shall be the Primary line of communication between the Head Varsity Coach and the organization and district leaders who oversee UIL teams and booster clubs. The President will manage, coordinate, and distribute information, updates regarding the booster club by way of the group me app or other means if needed.​

    • Vice President: Shall fill in for the President in the President’s absence; conduct meetings as required by the President; maintain familiarity with the Club by-laws, and rule on adherence to the by-laws.

    • Secretary: Shall keep accurate and current records of all Board and general membership meetings.  These records will be maintained in an orderly manner, so that they will be available for future reference.  The Secretary will handle correspondence as directed by the President in the conduct of the Board’s activities. Will reserve facilities for meetings at the school and assist with communication of information in the group app.

    • Treasurer: Shall keep all financial records, see to the orderly collection and deposit of membership donations and other monies, and make those expenditures approved by the Board. The Treasurer will provide a report of the current financial status of the Club.          

    • Vice President Fundraising: This officer shall be responsible for all fund-raising programs once approved by the Board, to include management of all fund-raising committee activities. The Vice President can create a committee to assist with fundraising campaigns as needed.

  3. The term of each elected officer shall be for one (1) year.

  4. No person shall occupy the same Officer position for more than two (2) one-year consecutive terms.

  5. An Officer must have current paid membership dues as well as have a player in the Texas City High school volleyball program.

  6. Officers will be elected at the first meeting after the conclusion of the volleyball season and new officers will be announced at the banquet.

ARTICLE VI - MEETINGS

  1. Meetings will be held as necessary throughout the year with a minimum of 4 meetings per year.

  2.  A simple majority consist of 2 officers (not including President) with a total of 5 members present.

  3. Meetings may be attended in person.

  4. Option to have an online meetings will require a board vote. 

  5. Only general members that are present in attendance at the general meeting may vote

  6. Meetings of the organization will be conducted in a positive and supportive atmosphere and the organization will refrain from negative actions.

  7. Meeting minutes and a Treasurer’s report will be available at the meetings. (upon request)

ARTICLE VII - DISTRIBUTION OF FUNDS

  1. The Board shall have control and management of the funds, property, and business affairs of the TEXAS CITY HIGH SCHOOL Volleyball Booster Club.

  2. Funds of the Booster Club shall be deposited in a checking account to be set up and maintained by the Treasurer.

  3. The funds may be withdrawn from the bank with which they are deposited by the signature of two (2) of the designated officers. (President and Treasurer)

  4. Distribution of Expenditures of $500.00 or less can be voted on by the Board. No single project to exceed $250. Any exceedance of the following will require a Booster member’s vote.

ARTICLE VIII - COMMITTEES

  1. The President may appoint members to coordinate committees during the year.

  2. Such committees will be designed and appointed by motion at a regular meeting of the board to include a description of their purpose and guidelines, including any financial authority or budget, as necessary to carry out the purpose of the Committee.  The Chair of the committee will provide status report at the next regular meeting. 

ARTICLE IX - AMENDMENTS

  1. These bylaws may be amended wholly, or in part, by the vote of the majority of the membership in attendance at any general meeting.  If possible, the proposed amendment and the vote on the amendment should be posted prior to the meeting.  The amendment must be read aloud at the meeting, and an opportunity for discussion must be provided prior to voting on the amendments.

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